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Five Conference And Event Myths Debunked! - Myth 1: The magic won’t work if the venue is too large.

Thursday, September 06, 2012

If you think it is just too chaotic to get an international audience of 800 – 1000 people to shake their maracas and stomp their feet in time, you obviously weren’t at the Standards Australia event organised by Waldron Smith Management in October 2011.

Event: The 75th Annual General Meeting of the International Electrotechnical Commission (IEC)
Client:
Standards Australia
Conference Organiser:
Waldron Smith Management
Attendees:
800+ international delegates
Venue:
Palladium Ballroom, Crown Casino, Melbourne

Drum Beats were briefed to provide the pre-dinner entertainment for the prestigious finale to this fortnight long international conference and were specifically asked for an ice breaker with an international theme to set a mood that would be appreciated by guests attending from all over the world, rather than a single cultural theme such as African dancing.

Even more important than the need to present an international sound, however, was the need to get every one of the 800 audience members involved and participating – the essential element in creating a memorable team building experience. To achieve this, Drum Beats issued each member of the audience with a maraca rattle or a pair of claves or clap sticks, which they could keep as a personal memento of the event.

    

Alison Armstead, conference organiser for Waldron Smith Management recalls that “I was absolutely delighted at the enthusiasm with which the audience reacted to their gifts – the maracas and the claves – as they entered the ballroom. They were asked to keep them safe because they would need to use them during the performance and this resulted in an immediate sense of anticipation and excitement”.

When the performance began, 800+ members of the audience joined in an exhilarating 30 minutes of interactive percussion performance orchestrated by Drum Beats performers as part of a sophisticated international soundscape. An audience of 800 people was not a problem – especially in a fantastic venue like the Crown’s Palladium Ballroom, which is specially designed to hold larger events like this one!